Data Access Sets in EBS R12

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Order To Cash (O2C) Process in Oracle Fusion

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The Order to Cash flow is the complete process of entering an order into the system (Sales Order), delivery the good(s) (Shipping), and then producing the Invoice for the goods.  O2C Flow: Modules Involved O2C Process Steps Receive Sales Order Book Sales Order Pick Release Ship Confirm Sales Returns Sales Invoice Receipt Reconciliation Book Sales Order : Booking of the Sales order is done through Order Management and as the order progresses, users can track the status of the order. Pick Release : Moving stock from Sub Inventory to Staging Area.  Pick Release finds and releases the order and creates a move order request. The process of transacting move orders creates a reservation against the source sub inventory. Ship Confirm : Moving stock from staging to customer address.  Ship confirm is the process of confirming that items have shipped. Shipping Execution confirms that the delivery lines associated with the delivery have shipped. Sales Returns : if are ...
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Common Interview Questions in Oracle Fusion Financials

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Some common interview questions What is your role in last implementation project? What are the critical issues you handled? How did you gather requirements? Explain the Enterprise Structure for your last project Explain the process of Data Conversion Period Close Process for all modules How to configure approval rules in BPM COA Structure Vs Instance Revaluation vs Translation CVR Vs Security Rules Types of Ledgers(PL, SL and RL) and their conversion levels What are the four Cs Mass Allocations with business use case P2P and O2C process with Journals Mandatory setups in AP for Invoicing and Payments Ways to create invoices Types of AP invoices Invoice Match Levels Multi Period Accounting Prepayment process with journals Unable to cancel invoice what could be the reasons What is PPP and PPR WHT and setups Auto Accounting Rules and various sources available Transaction Types and Importance of Transaction Sources Auto Invoice Setups and common issues Different statuses of receipts Auto Lo...
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Procure To Pay(P2P) Process in Oracle Fusion

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What is P2P? The Procure to Pay cycle is vital to an organization as in this process the organization buys and receive goods or services from its vendors and makes necessary payments. Procure to Pay refers to recording the journey of transactions from requisitioning and procuring goods and services from suppliers to receiving them at their destination. The supplier invoices are raised for the purchases, and payments are recorded and reconciled against bank statement, concluding the process. Though the Procure to Pay process originates in the Procurement business area, it is an integral and essential part of the payables business function as well. Starting from collating requisitions into the purchase order to the final payment against goods or services procured, both procurement and accounts payables team members have a keen interest in ensuring that every process is well optimized for savings, efficiency and building value. P2P Process: Modules involved Financials: AP, FA, CM, GL ...
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Multi Period Accounting(MPA)

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Multiperiod Accounting (MPA) in Oracle Fusion is a feature that allows users to create accounting entries for a single financial event across multiple accounting periods. It can be useful for situations where a single transaction spans multiple accounting periods, such as prepaid expenses. There are certain expenses which are incurred once but you want to apportion those expenses over a period of time. Ex: Software licenses, if you purchase a software license which is valid for one year. Setups Required : In case we want to use Pro-rate expenses by number of periods we don’t to need to configure anything, this is a default setting. If you want apportion the expense based on a number of days in a month, then custom SLA setups are needed. MPA Process Steps Create AP Invoice Provide Multiperiod Account details like Start Date, End Date and Accrual Account  Validate and Account the invoice Run “Create Multiperiod Accounting” program View Accounting to check the Accounting Entries Creat...
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Auto Lockbox in Fusion Receivables

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Auto Lockbox eliminates manual data entry by automatically processing receipts that are sent directly to your bank.  The Oracle AR module provides a capability to automate your lockbox process by integrating with the bank. Oracle Cloud can consume the lockbox file that banks share and create receipts automatically for different customers using this data. These receipts can then be applied to the corresponding transactions based on the Auto-Match and Auto-Cash rule sets. Thus, it eliminates any requirement for manual intervention. Advantages Process Receipt Batches daily basis Speedup Collection Process Convert receivables into Cash more effectively Lockbox Process has three steps: Import Data : Lockbox reads and formats the data from your bank file into the interface table from the data uploaded using the Receivables Standard Receipt Import FBDI Template. Validate Data : Lockbox validates the data in the interface table for compatibility then transfers the data to the receipts tabl...
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COA Structure Vs COA Structure Instance

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What is the Chart of Accounts Structure? The Chart of Accounts (COA) is the account structure the organization uses to record transactions and maintain financial account balances. GL defines the COA structure in the Accounting Flexfield. The structure enables the organization to categorize accounting information during the recording process. We are generally confused about COA Structure and COA Structure Instance in Oracle Fusion. Let us try to understand the significance of both Chart of accounts is called the accounting flex field and is used for financial reporting of an organization. In chart of account you have to define your segment. Segments are different dimensions of a business. They capture the different elements of a business for financial reporting purposes. For example, Company, Accounts, cost center, Product line etc. capture the financial position of a company with different reporting tools. In each segment of Chart of Account you have to mention two important things...
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Receivables Invoice Delivery to customers in Email

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In AR, we can send copies of the invoice to customers automatically. Some setups need to be done to send Transaction Copies Delivery using E-Mail. Configurations required: Update “Transaction Delivery Using Email settings” at Receivables System Options Setup Assign Preferred Delivery Method as Email in Customer Profile Update Customer Contacts at Communications tab  Add “Role Type” as “Contact”, Add Email Contact Point and Responsibility Type should be “Bill To” Process to run: Run ESS Job “Print Receivables Transactions” (Master program that initiates other child programs which prints transactions or delivers transactions using email) Manage Receivables System Options Setup Use the Transaction Delivery using E-Mail section of the Billing and Revenue tab of the  Receivables System Option  pages to set up the details of transaction delivery using e-mail for the applicable business units. Enter these values in the corresponding fields: From Name: Name of your enterprise. Fr...
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Masking of Bank Account Numbers in Oracle Fusion

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There could be a business requirement in any organization where in the bank account information should not be displayed completely for all the users, only the users who setup the bank account might have or should have access. Only last few or first few digits of the bank account to be displayed and remaining digits should be masked. We have different setups for internal bank accounts and external bank accounts masking. Internal Bank Accounts Masking Internal Bank Accounts are those we use to make payments to suppliers or to receive cash collections from customers. Set the profile option “Mask Internal Bank Account Numbers” using Task “Manage Cash Management Profile Options” Setup Go to Setup and Maintenance à Search à Task: Manage Cash Management Profile Options Search This can be set at Site level and we would like to set the “Display Last Four” and remaining to be masked. Save and Close à Done Go to Internal Bank Accoun...
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Interfaces in Oracle EBS R12

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Interfaces in Oracle EBS Interfaces are the tables provided by Oracle applications to determine which data elements or fields required according to the standard tables or the base tables of oracle applications which are used to store customers, suppliers, invoices etc.   For the most of the interface tables application is going to provide import programs. Staging Tables must be defined according to the interface table and flat files   PL/SQL Procedures: this program must be defined according to mapping   Data Mapping ·         The data mapping has to be determined according to our interface tables. According to data mapping we specify which columns are required from legacy system ·         Which columns data must be converted (Data Conversions) ·         Which columns are extra in legacy system which are required in Oracle apps. Sol: DFF in legacy system ·   ...
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Customer Numbering in Fusion

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I am going to explain about Customer Numbering in this post.  When we create customers in Oracle, system automatically creates the customer number. Customer number is the unique number assigned for each customer when it is created. We can also set our custom sequence for the customer number in Oracle. How to set Customer Numbering for Party, Account and Site levels? Best practice is to have 1XX series for Party, 2XX series for Account and 3XX series for Site. Generally clients have same series across application, we can still have customer numbering generated at LE/Ledger level(this is very unlikely). This can be achieved by selecting determining type while defining document sequence. Clients generally go for same series across application. Task: Manage Document Sequences BILLING_ACCOUNT_NUMBER = Customer Account Number PARTY_SITE_NUMBER = Customer Site Number REGISTRY_ID = Customer Party/Registry Number BILLING_ACCOUNT_SITE_USE_NUM = Site Uses Number How to ove...
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